1. What information we collect about you and how we use this information
1.1 Profile and Profile Information
You don’t have to create a profile to access the site generally. However, you do have to create a profile to access the online meetings (forums) and related password-protected areas. If you do choose to create a profile, you must provide us with some data so that we can provide our services to you. This includes a first name and last initial, a valid email address, a username (for example, “tom.s”), a display name (for example, “Tom S”), and a personal password. Your display name is available and visible to other registered users of the meetings and site but you can use a first name and last initial only. Sometimes, you may need to provide additional identifying information to distinguish you from others with the same details, as each user registration must be unique.
Once you register and create a profile, you also have the option of adding the following information and features:
- And other details to your profile information to be displayed in our community.
Additionally, whilst visiting SCA Online Intergroup, the following information may be collected (not public):
- Internet Protocol (IP) address (not public)
- Browser type and version (not public)
- Operating system (not public)
- Length of visit, page views, website navigation and any other related browsing activity
You are responsible for your topics, posts, comments (“shares” or “sharing”) and other information you provide through our services, and you should think carefully about what you post, especially if it is sensitive information.
1.2 Contact Information
We use your contact information, such as your email address, to authenticate your account and keep it — and our services — secure, and to help prevent spam, fraud, and abuse. We also use contact information to personalize our services, and enable certain account features, for example, for login verification, to reset passwords, to communicate with and send you information about our community and notify you of new replies to your subscribed meetings and topics. You can also unsubscribe from any customized email notifications.
If you email us, we will keep the content of your message, your email address, and your contact information to respond to your request.
Cookies used by our service providers
1.4 Log Data
We receive information when you view content on or otherwise interact with our community, which we refer to as “Log Data.” For example, when you visit our website, sign into our community, or interact with our email notifications, we may receive information about you. This Log Data includes information such as your IP address, browser type, operating system, the referring web page, pages visited, location, your mobile carrier, device information (including device and application IDs), search terms, and cookie information. We use Log Data to operate our services and ensure their secure, reliable, and robust performance. This helps us better design our services for you.
2. Information We Share and Disclose
2.1 How we share information we collect
You should be aware that any information you provide in our community – including information associated with the profile you use to post the information – may be read, collected, and used by any member of the public who registers and accesses these websites. Your posts and certain profile information may remain even after you terminate your account. We urge you to consider the sensitivity of any information you input into these Services. To request removal of your information from publicly accessible websites operated by us, please contact us. In some cases, we may not be able to remove your information, in which case we will let you know if we are unable to and why.
2.2 Sharing with third parties
2.2.1 Service Providers: We share information with third parties that help us operate, provide, improve, integrate, customize, support and market our services. We work with third-party service providers to provide website and application development, hosting, maintenance, backup, storage, virtual infrastructure, payment processing, analysis and other services for us, which may require them to access or use information about you. If a service provider needs to access information about you to perform services on our behalf, they do so under close instruction from us, including policies and procedures designed to protect your information.
2.3 Law, Harm, and the Public Interest
2.4 Non-Personal Information
We may share or disclose non-personal data, such as aggregated information like the community statistics (online users, visitors, current viewers of a topic, etc.), the number of people who clicked on a particular link (number of topic views) or voted on a poll in a topic (even if only one did).
3. How to access and control your information
3.1 Accessing or Rectifying Your Personal Data
You have the right to request a copy of your information, to object to our use of your information. If you have registered a profile in our community, we provide you with tools and account settings to access, correct, delete, or modify the personal data you provided to us and associated with your profile. You also can request correction, deletion, or modification of your personal data.
Your request and choices may be limited in certain cases: for example, if fulfilling your request would reveal information about another person, or if you ask to delete information which we are permitted by law or have compelling legitimate interests to keep. Where you have asked us to share data with third parties, for example, by installing third-party apps, you will need to contact those third-party service providers directly to have your information deleted or otherwise restricted.
3.2 Deletion of Your Personal Data
You can request deletion of your profile. This will include personal data, profile data, created content, logs, etc. Cookies should be deleted from your side. Almost all browsers have an option to delete cookies. Certain meeting posts may be impossible to delete, however, particularly a reply post embedded in the middle of a set of replies written by others.
3.3 Restrict Processing
3.3.1 Request that we stop using your information: In some cases, you may ask us to stop accessing, storing, using and otherwise processing your information where you believe we don’t have the appropriate rights to do so. For example, if you believe a community profile was created for you without your permission or you are no longer an active user, you can request that we delete your profile (use “Contact Us”). Where you gave us consent to use your information for a limited purpose, you can contact us to withdraw that consent, but this will not affect any processing that has already taken place at the time. When you make such requests, we may need time to investigate and facilitate your request.
3.3.2 Opt out of communications: You may opt out of receiving email notifications related to your subscribed meetings and posts or promotional communications from us by contacting us as provided below to have your contact information and registration removed from our registration database. This means you will no longer be a registered user of the site.
4. How we store and secure information we collect
We use data hosting service providers to host the information we collect, and we use technical measures to secure your data. While we implement safeguards designed to protect your information, no security system is impenetrable and due to the inherent nature of the Internet, we cannot guarantee that data, during transmission through the Internet or while stored on our systems or otherwise in our care, is absolutely safe from intrusion by others.
5. Children and Our Community
Our community is not directed to children, and you may not use our services if you are under the age of 18. You must also be old enough to consent to the processing of your personal data in your country.
7. Your Consent To This Policy
9. Contact Us
Effective: September 16, 2020